Question 1

What is ExpenSheet?

Accepted Answer

ExpenSheet is a free online receipt OCR tool that converts receipts, invoices, and bills into Excel, CSV, or JSON exports.

Question 2

How do I convert a receipt to Excel?

Accepted Answer

Upload a receipt image or PDF, review the OCR table, and download the result as an XLSX spreadsheet. CSV and JSON exports are also available.

Question 3

Does ExpenSheet support invoice OCR?

Accepted Answer

Yes. ExpenSheet is designed to extract invoice and receipt fields such as date, vendor, vendor tax ID, document number, VAT or tax amount, total, and currency. On invoices the buyer name and tax ID are read as well.

Question 4

Can I get the output in my accounting software's column layout?

Accepted Answer

Yes. Once signed in, open Output Settings from the top right and upload your own template: give it the header row of the file you import into your accounting software, and the export is produced with exactly those column names in that order. Only the header row is read; the data in the template file is not stored. Columns the template has no source for are left empty and you are told which ones before you download.

Question 5

What happens if one photo holds several receipts?

Accepted Answer

The photo is split automatically and each receipt gets its own row in the table. Double-click a row and you see the cropped image of just that receipt. If the receipts cannot be separated, the row is flagged with a warning that the amounts may belong to different receipts so you can check it.

Question 6

Can I rename and reorder the columns?

Accepted Answer

Yes. You can hide columns, drag them into the order you want, and give the headers your own names; those names also appear in the file you download. When you are signed in this layout is saved to your account and applies on your other devices too.

Question 7

Is the last 4 digits of the payment card extracted?

Accepted Answer

Yes. When the receipt or POS slip shows it, the last 4 digits of the card are written as their own column next to the payment method, which makes reconciling receipts against a card statement easier. The full card number is never read, stored, or exported.

Question 8

Can ExpenSheet extract VAT or tax values?

Accepted Answer

Yes. The table includes VAT or tax amount and rate fields when they can be detected, which helps with expense reporting and accounting review.

Question 9

Which file formats are supported?

Accepted Answer

JPG, PNG, and PDF files are supported. The maximum file size is 10 MB.

Question 10

Are my receipts stored on the server?

Accepted Answer

No. Uploaded receipt and invoice images are processed temporarily during OCR, are never permanently archived, and are not linked to your account. When you sign in, the only thing saved to your account is your output preferences: column layout, the column names you chose, the CSV format, and the header row of the accounting template you uploaded.

Question 11

Is ExpenSheet secure?

Accepted Answer

Uploads are used only for conversion. For highly sensitive documents, mask unnecessary personal data before uploading.

Question 12

Is ExpenSheet free?

Accepted Answer

Yes. You can start with the free daily conversion limit. If the limit is reached, the app shows available options for additional conversions.

Question 13

Which languages are supported?

Accepted Answer

The interface supports Turkish, English, and German. OCR can read many receipt layouts and is optimized for structured expense fields.

Question 14

What should I do if characters look wrong in Excel?

Accepted Answer

CSV exports include a UTF-8 BOM for better compatibility, and XLSX exports avoid most character encoding issues. CSV columns are separated by semicolons (;), which is the list separator on Turkish and German Windows, so Excel splits them into columns automatically there. On an English (en-US) Excel, use Data > Text to Columns and pick Semicolon — or download XLSX instead.

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