Invoice to Excel converter

Upload a PDF or photo invoice; the invoice number, tax IDs, VAT and amount due land in a table.

Upload your receipts, invoices or POS slips

JPG, PNG, PDF (max 10 MB)

💡 Select multiple files — batch analysis is faster!

SSL protected. Your files are not stored; they are discarded after processing.

Free pages left today: 10/10

Each image counts as 1 page; a PDF counts each of its pages.

Invoice OCR, from PDF or photo to Excel

Upload an invoice as a PDF or photo and ExpenSheet writes the invoice number, date, vendor and buyer details, subtotal, VAT and amount due into an editable table. Check it, then download Excel (XLSX), CSV or JSON. It is free for 10 pages a day and needs no account.

Sample output

An invoice turned into a table row; the company names are made up.

Buyer Name	Vendor Name	Invoice No	Invoice Date	Subtotal (excl. VAT)	VAT Amount	Total (incl. VAT)
Harbour Consulting	Northwind Studio Ltd	INV-2026-0142	2026-09-30	1,250.00	250.00	1,500.00

Columns in the downloaded file

Buyer Name
Buyer Tax ID
Vendor Name
Vendor Tax ID
Invoice Type
Invoice No
Invoice Date
Category
Subtotal (excl. VAT)
VAT Rate
VAT Amount
Total (incl. VAT)
Amount Due
Payment Method
Card Last 4 Digits
Other Categories
Check
Notes

From invoice to Excel in four steps

1. Upload the invoice
Drop the PDF or the JPG/PNG invoice on the upload area; you can select several invoices at once.
2. The fields are read
The document is recognised as an invoice, and the invoice number, date, vendor and buyer names and tax IDs, subtotal, VAT rate and amount, total and amount due each get their own column.
3. Check the table
Fields that could not be read or were computed are flagged, and a row whose subtotal, VAT and total do not add up gets a warning. Open the row's document to compare, and correct the cell.
4. Download
Download Excel (XLSX), CSV or JSON. You can hide, reorder and rename the columns to match your accounting software first.

PDF or photo?

Text-based PDFs, such as invoices exported from billing or accounting software, give the most accurate result. Scanned PDFs and photos are read too; use a flat, sharp image with all four edges visible. On the free allowance a PDF can have up to 10 pages, and each page counts toward the daily allowance.

E-invoices and XML

Upload the PDF version of an e-invoice. XML formats such as UBL cannot be uploaded; save the invoice as a PDF or an image first.

Invoice OCR questions

How do I convert a PDF invoice to Excel?

Drop the PDF invoice on the upload area on this page; the fields are written into a table. Check it and download XLSX. Amounts are written as real numbers, not text, so sums and pivot tables work straight away.

Are the buyer's details read too?

Yes. On invoices the buyer name and the buyer's tax ID get their own columns, next to the vendor name and the vendor's tax ID.

Can I upload several invoices at once?

Yes. Select the files together and each invoice gets its own row. The free allowance is 10 pages a day: an image counts as one page, a PDF counts each of its pages.

Are my invoices stored?

No. Files are processed only to read them and are not stored on our servers; the table exists only in your browser and in the file you download.